UNMTemps Employee Reference Guide


Parking and Transportation

If you need to purchase a parking permit, please take your offer letter to Parking and Transportation Services as proof of your employment as a temporary worker for the University of New Mexico.

Status Change

Should your status on your temp assignment change (for example your projected end date changes), you must inform UNMTemps immediately. If your phone number changes for any reason or for any length of time, please contact us immediately. If you become unable to work for UNMTemps, you are hired into a regular position with the University or elsewhere, please notify us immediately.

Work Hours and Overtime

Work schedules vary with each assignment. Temporary employees are paid only for those hours worked and are not eligible for paid time off. Shift differentials are authorized for positions involving swing and graveyard shifts. Shifts are determined by the department. Non-exempt UNMTemps are eligible for pre-approved overtime pay (hours worked in excess of 40 hours per week) at time and one-half. Exempt employees are not eligible for overtime pay. UNMTemps employees should reference their most recent offer letter to determine exemption and shift status.

Pay Periods and Paychecks

UNMTemps employees are paid on a bi-weekly basis if non-exempt and on a monthly basis if exempt. The bi-weekly pay date will normally be on the first Friday after the end of the pay period, and the monthly pay date is usually the last day of the month. Please bring a voided/canceled check or a savings ID card from your bank to enroll in automatic payroll deposit. If you do not have a savings or checking account, please ask our HR Service Center for more information on how you can open an account with the New Mexico Educators Federal Credit Union. The University of New Mexico does not issue paper checks. Paycheck stubs are not mailed and can be viewed on LoboWeb. You can access LoboWeb by logging into my.unm.edu using your NetID and password and clicking on the "Employee Life" tab.

Supervision and Work Performance

UNMTemps Employees are expected to:

  • Perform their jobs in a friendly, cooperative manner.
  • Maintain a flexible and helpful attitude.
  • Exhibit personal initiative when arriving on the job.
  • Assist the department in getting the job done.
  • Report to work assignments when scheduled and arrive on time.
  • If absent or tardy, employees must call their assigned department as soon as possible and notify their supervisor, indicating when they will be reporting for duty.
    Repeated tardiness or attendance problems by a UNMTemps employee will impact existing and future assignments.
  • Prepare for an evaluation form that will be sent to the departmental supervisor at the end of the UNMTemps assignment, in order to assess work performance and suitability for future assignments.

Department Supervisors are responsible for:

  • Designating tasks to be accomplished.
  • Providing instructions regarding the procedures specific to that office.
  • Setting work hours.
  • Designating breaks and lunch schedules.
  • Verifying work hours by signing weekly timesheets or approving LoboTime entry.
  • Authorizing any absences or tardiness.
  • Providing UNMTemps performance evaluations.
  • Resolving any work-related issues.

UNMTemps is responsible for:

  • Recruitment and Hiring
  • Job placement
  • Performance management

Educational Retirement Act (ERA)

Effective July 1, 2013, UNMTemps employees who reach 520 hours of employment in a UNM fiscal year will automatically have the ERA mandatory contribution withheld from their check. At the start of each fiscal year, each UNMTemps employees' work hour balance will return to zero and ERB contributions will not be withheld until the employee reaches 520 hours. Upon resignation from the program, the employee may be reimbursed for the money he/she has contributed to the plan. Reimbursement may be applied for at the Payroll Office.

Injury on the Job

If an employee is injured on the job, he/she must immediately notify his/her supervisor; the supervisor will determine the appropriate action to take. If referred for medical attention, the UNMTemps employee will be required to fill out the appropriate paperwork. The UNM Risk Management Office will review the injury report and notify the employee if he/she is eligible to receive worker's compensation benefits.

Use of University Equipment

While on assignment, many employees will be in contact with various types of University equipment, property, and records. Employees may not use any University equipment, property, or records for personal use. This includes, but is not limited to:

  • Fax machines
  • Email
  • Identification cards
  • Telephones
  • Falsification or forgery
  • Internet
  • Copiers
  • Computers
  • Mail delivery
  • Misuse of UNM records

Confidential Information

UNMTemps employees may have access to confidential files and other privileged information during certain assignments. Employees are not permitted to give out sensitive information of any nature. If an employee receives inquiries from the media or requests for information that he/she thinks may be confidential or privileged, he/she should refer such requests to the onsite supervisor.